There is no exchange of information on personalized data concerning authors and submissions between the editorial office and the societies. The only information obtained by the societies is the table of contents and the files of the finally published articles which are distributed to the members of the society by e-mail (table of contents). In addition members have access to the papers published in Plant Biology.
By submitting your information to the editorial office of Plant Biology you consent to the practices described in this policy. If you are less than 18 years of age, then you must first seek the consent of your parent or guardian prior to submitting any personal information.
The editorial office may collect personal information from you in the following ways: (1) directly from your verbal or written input (e.g. by submitting a paper for reviewing via the online submission platform); (2) automatically through Wiley's website technologies including tracking online, such as by Web cookies (which are small text files created by websites that are stored on your computer), by smart devices, by combining data sets, by collecting data from a browser or device for use on a different computer or device, or by using algorithms to analyze a variety of data such as records of purchases, online behavioral data, or location data.
Information You Provide
The types of personal information that the editorial office and Wiley collects directly from you may include:
- Contact details, such as your name, email address, postal address and telephone number;
- Internet Protocol ("IP") addresses used to connect your computer to the Internet;
- Educational and professional interests;
- Tracking codes such as cookies;
- Usernames and passwords;
- Payment information, such as a credit or debit card number;
- Comments, feedback, posts and other content you provide to the editorial office (including through a Wiley website);
- Communication preferences.
In order to access certain content and to make use of additional functionality and features of Wiley's websites and services, we may ask you to register for an account by completing and submitting a registration form, which may request additional information.
If you choose to register and sign in by using a third-party account the authentication of your login is handled by the third party, and any personal information collected during that third-party login is not covered by this policy. The editorial office and Wiley will collect your name, email address and any other information about your third-party account that you agree to share with us at the time you give permission for your Wiley account to be linked to your third-party account.
Use of Your Information
The editorial office may use your personal information in the performance of the reviewing process and the processing of your files for publication in case of acceptance, and to comply with legal obligations.
Editors and referees get access to the submitted files and the basic personal information as provided with the submission, i.e. name, given name, e-mail address(es), affiliation, address details.
Personal information will not be kept longer than is necessary for the purpose for which it was collected. This means that, unless information must be retained for legal or archival purposes, personal information will be securely destroyed, put beyond use or erased from the system when it is no longer required or, where applicable, following a request from you to destroy or erase your personal information.
Disclosure and Sharing of Your Information
The editorial office will not disclose or share your personal information with any unaffiliated third party except as follows:
Where the editorial office is required to disclose personal information in response to lawful requests by public authorities and government agencies, including to meet national security or law enforcement requirements; to comply with a subpoena or other legal process; when we believe in good faith that disclosure is necessary to protect our rights, to enforce our Terms of Service, or to protect the rights, property or safety of our services, users or others; and to investigate fraud.
If necessary in connection with publishing services, Wiley may disclose navigational and transactional information in the form of anonymous, aggregate usage statistics and demographics information that does not reveal your identity or personal information.
Cross Border Transfers
The editorial office may transfer your personal information outside of your country of residence for the following reasons:
In order to process your transactions, Wiley may store your personal information on our servers and those servers may reside outside the country where you live. Wiley has servers and major office locations in several countries, including the United States, the United Kingdom, Germany, Singapore, Brazil, India and Australia. Wiley also has service providers located in India and the Philippines amongst other countries. Such processing may include, among other things, the fulfillment of your order, the processing of your payment details and the provision of support services.
In order to satisfy global reporting requirements, Wiley may be required to provide your personal information to Wiley affiliates in other countries.
The editorial office and Wiley will use appropriate physical, technical and administrative safeguards to protect your data. Access to your personal data will be restricted to only those who need to know that information and required to perform their job function. In addition, we train our employees about the importance of maintaining the confidentiality and security of your information.
Disclosure in Chat Rooms or Forums
You should be aware that identifiable personal information--such as your name or e-mail address--that you voluntarily disclose and that is accessible to other users (e.g. on social media, forums, bulletin boards or in chat areas) could be collected and disclosed by others. The editorial office and Wiley cannot take any responsibility for such collection and disclosure.
As is true of most websites, we gather certain information automatically. This information may include IP addresses, browser type, Internet service provider ("ISP"), referring/exit pages, the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system, date/time stamp, and/or clickstream data to analyze trends in the aggregate and administer the site.
You have the right to make a written request to be informed whether or not we hold or process any of your personal information (by emailing privacy[at]wiley.com). In your written request, you may:
- Request that we provide you with details of your personal information that we process, the purpose for which it is processed, the recipients of such information, the existence of any automated decision making involving your personal information, and what transfer safeguards we have in place;
- Request that we rectify any errors in your personal information;
- Request that we delete your personal information if our continued processing of such information is not justified;
- Request that we transfer your personal information to a third party;
- Object to automated decision-making and profiling based on legitimate interests or the performance of a task in the public interest (in which event the processing will cease except where there are compelling legitimate grounds, such as when the processing is necessary for the performance of a contract between us);
- Object to processing for purposes of scientific, historical research and statistics.
The editorial office will not use your personal information for marketing purposes, nor disclose your information to any third parties, unless we have your prior consent, which we will seek before collecting your personal information. You can exercise your right to prevent such processing by checking certain boxes on the consent forms we use when collecting your personal information. If at any point you wish to review or change your preferences you can use the "opt-out" or unsubscribe mechanism or other means provided within the communications that you receive from us or by sending an email to firstname.lastname@example.org. Note that you may still receive transactional communications from Wiley. Some territories have national laws (for example Singapore and Germany).
Any comments, complaints or questions concerning this policy or complaints or objections about our use of your personal information should be addressed by directing your comments to the editorial office of Plant Biology or the Wiley's Data Protection Officers.